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Item B-2 Who are authorities for changes to different sets of web pages?
The Web Committee has been instructed by the Board to develop policies in this area, and propose them to the Board for approval. That is what we are now engaged in.
Past President Mavis's concern was to avoid any confusion or multiple voices appearing to speak for the Board. So her rule (which we are currently bound by) is that all such material must be supplied to the Web committee by the President directly.
Marglyph is concerned to protect the President from being required to do too many things and to not prohibit the President from delegating. Our rule as stated would prohibit such delegation for all web pages representing official ARARA policies etc. Even if the President is out of the country, unless the By-Laws provision solves this last.
Lloyd regarding a part of that: The By-Laws surely permit the Vice President to act in the absence or incapacity of the President. Is that sufficient for one part?
Lloyd woke up the next morning realizing that under the rules which now bind us, the Web committee is not permitted to accept new versions of the general manual of Operating Procedures for web posting unless they are transmitted specifically by the President. Yet we have taken for granted in past practice (before the the new web status became official) that these were coming from Chris Gralapp, who has been given responsibility for co-ordinating them. In the short term, an instruction from Vice President John Greer is probably sufficient, given that our President is currently out of the country -- an instruction that what was sent by Chris Gralapp is to be taken as if coming from him acting in the absence of the president. That should permit us to post this new material. Such an instruction was requested Saturday, 12 July, 2008.
In the longer run, we may need to propose to the Board that the rule we should operate under should be slightly different from the first approximation. That is after all our job, to figure out what procedures may work best.
B-3 Amendment for additional vote: Change the rule *for those web pages requiring approval by the President* to read (in substance) that changes are to be approved "... by the President or Vice President, except as the President may direct either by reserving the function to the President only or by delegating responsibility for specific pages to another member of the Board."
[Is this adequate and appropriate?]
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B-1 Mavis Greer comments:
<<It was discussed at the last Board meeting that this kind of review group is needed so that the Board is not dealing with every issue individually, but that people who have experience with the by-laws and nonprofit regulations do look at every issue and decide which ones need to go to the Board for closer examination. This does not preclude the general membership, Board members, or committee members from also making their positions known to the committee and Board. >>
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Mavis Greer has proposed a paragraph to be sent to ARARA Online soliciting additional web committee members. Your chair considers this perfect and will go with it unless Web Committee members express any concerns. Here it is:
<<The Web Committee is actively seeking new members. We would like to have a committee composed of a cross-section of our organization, and your help is needed to meet this goal. Please consider donating your time, which will mainly involve communicating with the other committee members via email. If you have an interest in ARARA's presence on the web, and want to be part of presenting our best to the world, please contact the committee chair, Lloyd Anderson, web@arara.org, so he can put you on the committee list and you can begin having your input. Thank you for volunteering your time!>>
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Action item 5. Mavis Greer Comments. These may imply that the Web Committee need not take any action nor propose anything to the Board. Or should we simply affirm what Mavis has written on this?
From Mavis: